Principal Subcontracts Administrator

Job Description

What is it like working for a company that procures world-class products and services for the U.S. Armed Forces and its allies? Invigorating. At BAE Systems, our supply chain team is the best at what they do, and their work is part of why our customers trust our business. Furthermore, at BAE Systems, the work that you do will help us protect those who protect us.

If you are ready for a dynamic career, we are currently looking for a Principal Subcontract Administrator who shares a passion for supporting our armed services and those of our allies. While you work to make an impact alongside other exceptional professionals, you will be rewarded with competitive salary and benefit packages and plenty of resources for career growth.

In this role, you will be responsible for the management of the complete procurement process from proposal preparation activities, negotiations, administration of subcontracts and execution of supplier management activities to provide for the acquisition of parts, equipment and services in accordance with company policies, legal requirements, and customer specifications for the U.S. and international customers.

In this job, you will have the following responsibilities:

• Work independently, as well as serve as subject matter expert for sub contractual matters within a cross-functional program team including in-depth understanding of the Federal Acquisition Regulations (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS). Influence cross-functional teammates to manage supplier relationships and overall subcontractor performance including technical, quality, and overall contract performance; drive completion of activities by cross-functional teammates in support of subcontract administration need by dates.
• Take the lead in identifying potential sources of required goods or services, develop and issue Requests for Quotations (RFQs) or Requests for Proposals (RFPs), develop an evaluation criteria, manage the source selection and Make/Buy process by leading the proposal evaluation team, where applicable, in reviewing and evaluating proposals for documentation adequacy, proposal requirements compliancy, negotiate subcontractor proposals and document subcontract files in compliance with applicable laws and legislation, and Procurement policies and procedures.
• Develop and prepare subcontracts, or subsequent contract modifications, of multiple contract types and of varying complexity for goods and services with U.S. and international suppliers that are in accordance with applicable laws, legislation, DoD contracting regulations and program special provisions and document subcontract files in accordance with established Procurement policies and procedures; develop and negotiate all subcontract changes.
• Develop and negotiate subcontract terms and conditions, special flow-down terms and conditions including estimated cost/price, delivery, quality, and performance requirements. Document negotiations in accordance with Procurement policies and procedures.
• Full accountability to lead and manage timely execution of subcontracts modifications and ensure effective subcontractor performance through the period of performance by monitoring and managing the overall performance of subcontractors to support the achievement of contract, technical, schedule, quality and financial performance objectives. Perform subcontract closeout in accordance with established Procurement policies and procedures.
• Must be able to assess, prioritize, drive issues to closure and be assertive when required. Exercise discretion and independent judgment in the performance of duties. Exhibit best practice work habits and collaborate with other team members to promote operational excellence in a product development environment.
• ​​​​Develop, negotiate, and execute related agreements, such as non-disclosure agreements and Advance Procurement Actions or strategic agreements such as Teaming Agreements.

Required Education, Experience, & Skills

• Bachelor's Degree in related discipline and 6 years or more of related work experience in defense / government contracting and supplier management.
• Strong experience negotiating, executing, and managing subcontracts.
• Experience and ability to maintain compliance with Defense (DoD) Contracting regulations including FAR/DFAR.
• Understanding/knowledge of CPSR audits and requirements.
• Comprehensive understanding of subcontractor solicitations and bid analysis/process.
• Ability to make strategic decisions/demonstrate critical thinking using sound judgement while complying with company policies / procedures and applicable state and federal laws and regulations.
• Ability to exhibit sound interpersonal and collaboration skills while interfacing, coordinating, and negotiating with company personnel, customers, and suppliers.
• Willingness and desire for continuous improvement with effective problem-solving abilities.
• Detailed oriented with excellent time management/organizational skills.
• Effective communication skills (verbal and written).
• Ability to find win-win solutions; a “make it happen” attitude.
• Proficient with Microsoft Office Suite (Microsoft Excel, PowerPoint, Word, and Outlook).

Preferred Education, Experience, & Skills

• Well versed with Oracle ERP system.
• Experience in regulatory and trade compliance, particularly with regards to export control per International Traffic in Arms Regulation (ITAR)/Export Administration Regulation (EAR).
• Demonstrable contract interpretation skills.
• Advanced degree and/or certification in CPSM, CPM, CIPS or CFCM.

Pay Information

Full-Time Salary Range: $96470 - $164010

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Platforms & Services

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.