Executive Assistant to CIO

Job Description

The highly experienced Executive Assistant (EA) will support the Senior Vice President (SVP) and Chief Information Officer (CIO) and limited staff. The EA will be responsible for the day-to-day coordination of the SVP & CIO's and other delegated staff's schedules. This position will act as the administrative focal point and will be responsible for providing analytical and specialized administrative support for complex and advanced administrative duties. The EA must be professional, innovative, self-motivated and able to juggle multiple tasks in this fast-paced environment. The position will require the ability to use a high degree of tact and diplomacy in handling matters of that are critical or confidential in nature.

Additional responsibilities and opportunities exist to lead and support critical projects within the department.

1. Support the SVP & CIO and limited staff as the administrative focal point.

2. Maintain calendars, arrange meetings and appointments. Maintain and track meeting action items through completion.

3. Manage communications with senior level internal and external customers. Maintain a variety of soft and hard copy records/files that involve company proprietary data that if revealed would be detrimental to the company's interests.

4. Coordinate, facilitate, and provide support for various conferences, meetings and events with a high degree of tact and diplomacy. Teams connections and coordinate large virtual meetings. Handle the catering for meetings and events. Coordinate highly visible meetings and support international guests during these meetings.

5. Maintain office supplies that are essential for successful operation for the department. Perform general administrative duties including but not limited to typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping, and data entry.

6. Lead and assist with critical projects as a member of the leadership team. Create PowerPoint presentations with embedded Excel for business meetings and others documents as required. Support metrics analysis, web maintenance and Sharepoint coordination.

7. Coordinate extensive international and domestic travel for the SVP & CIO and designated staff through the travel coordinator. Manage travel arrangements, expense reporting, and procurement card reconciliation.

8. Manage all aspects of receiving and screening all forms of communication as required.

9. Other duties as requested.

Required Education, Experience, & Skills

Required Education:

• High School Diploma or equivalent

Required Experience:

• 8 plus years of related experience
• Bachelor's degree may replace the experience requirement
• Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook and g​eneral knowledge of computer hardware and office equipment

Preferred Education, Experience, & Skills

Preferred Education:

• Administrative/business school or Associates degree.
• Certified professional secretary or certified administrative professional. Formal training in Microsoft Office Suite to include Outlook.

Preferred Experience:

10 plus years of related experience.

Pay Information

Full-Time Salary Range: $71635 - $114616

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems, Inc.

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.